Job Purpose

The Office Manager will provide high-level administrative, organisational, and executive support to the CEO. The role ensures smooth daily operations, efficient communication flow, professional representation of the CEO’s office, and effective coordination with internal and external stakeholders.
Key Responsibilities

1. Executive Support & Office Management

Manage the CEO’s daily schedule, appointments, meetings, and travel arrangements.
Prepare meeting agendas, minutes, reports, and follow-up actions.
Maintain organised filing systems (digital and physical) for confidential documents.
Handle incoming emails, calls, and correspondence on behalf of the CEO.
2. Communication & Coordination

Act as the primary point of contact between the CEO and internal departments.
Coordinate communication with external partners, clients, suppliers, and senior stakeholders.
Draft and edit professional letters, emails, presentations, and official documents.
Ensure timely dissemination of information and track pending tasks.
3. Executive Office Performance

Prepare weekly, monthly, and quarterly reports as requested by the CEO.
Support strategic projects by coordinating data, follow-up, and documentation.
Manage VIP visitors and ensure their meeting requirements are met.
Ensure confidentiality, professionalism, and discretion in handling sensitive matters.
4. Administrative & Operational Support

Organise internal and external events, workshops, and executive meetings.
Track office supplies, procurement requests, and executive resources.
Follow up on the CEO’s directives with concerned departments and ensure execution.
Maintain high standards of corporate presentation in the CEO’s office.
Qualifications & Requirements

Bachelor’s degree in Business Administration, Management, or a related field.
Excellent experience in executive secretarial work or supporting senior leadership.
Excellent command of English & Arabic (spoken and written).
Strong organisational and multitasking skills with high attention to detail.
Professional communication skills and the ability to interact with senior stakeholders.
Excellent MS Office skills (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and manage sensitive information.
Presentable, proactive, and able to work under pressure.