Responsibilities:

Executive Support:

• Manage and optimize the CEO’s and Upper Management Executives' calendars, including scheduling meetings, appointments, and travel arrangements.

• Act as a gatekeeper, managing incoming communication and prioritizing requests.

• Prepare and organize materials for meetings, presentations, and reports.

• Draft, proofread, and send out correspondence on behalf of the CEO.

• Handle confidential information with discretion and professionalism.

Meeting & Event Coordination:

• Coordinate logistics for internal and external meetings, including conference calls, video conferences, and in-person engagements.

• Prepare agendas, take notes during meetings, and track follow-up action items.

• Organize company events, off-sites, and team-building activities as requested by the CEO and Executives.

Travel Coordination:

• Arrange detailed travel itineraries, including flights, accommodations, and transportation.

• Ensure all travel logistics align with the CEO and the Executives schedules and preferences.

Project Support:

• Assist with the management of special projects, including research, data gathering, and preparing reports or

presentations.

• Collaborate with cross-functional teams to ensure alignment and progress on initiatives.

• Maintain and update project tracking systems and timelines.

Communication & Relationship Management:

• Serve as a primary point of contact between the CEO and internal/external stakeholders.

• Build and maintain relationships with clients, investors, partners, and other key contacts.

• Ensure the CEO’s priorities and communications align with organizational goals.

Administrative Support:

• Maintain the CEO’s files, records, and documents in an organized manner.

• Manage expenses, reimbursements, and invoices related to the CEO’s activities.

• Perform ad-hoc administrative tasks as needed to support the CEO and Executives.