- Create, review, and approve Purchase Orders (POs) in the system, ensuring accuracy of quantities, prices, and delivery dates.
- Monitor open POs, track status updates, and maintain up-to-date records in the procurement system.
- Communicate daily with suppliers to confirm orders, negotiate pricing, payment terms, and discounts, and resolve any delivery or quality issues.
- Schedule purchases based on stock levels, warehouse capacity, and budget constraints to avoid overstock and stockouts.
- Define monthly or quarterly procurement targets for suppliers in alignment with sales forecasts and performance history.
- Align with suppliers on promotional support, inventory planning, and shared responsibilities.
- Follow up on pending contracts, set clear deadlines, and ensure timely completion and signing.
- Evaluate supplier quotes, analyze pricing trends, and benchmark costs to enhance margins and procurement efficiency.
- Monitor daily stock levels and reorder points, prioritizing critical or fast-moving SKUs.
- Coordinate the onboarding of new products, including sample approvals, pricing, and documentation (e.g., compliance certificates).
- Assign item codes and maintain accurate master data in Tawfeer systems.
- Track and evaluate supplier performance based on KPIs such as delivery accuracy, responsiveness, and product quality.
- Manage the vendor rating system to support strategic sourcing decisions.
- Ensure accurate recordkeeping of all items, POs, and invoices.
- Handle product returns (RTO) for damaged, expired, or non-compliant items, and coordinate with Finance on credit/debit note settlements.
- Prepare and submit daily reports on purchase status, pending POs, and critical items.
- Participate in planning and alignment meetings with internal teams.
Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field.2–4 years of proven experience in procurement, purchasing, or supply chain (FMCG or B2B experience is a plus).Solid knowledge of purchasing processes, supplier management, and inventory control.Proficiency in Microsoft Excel (pivot tables, VLOOKUP, basic analytics).Understanding of cost analysis and price benchmarking.Familiarity with vendor KPIs and performance evaluation methods.Strong attention to detail with the ability to analyze data, identify trends, and make cost-effective purchasing decisions.Ability to manage multiple orders and suppliers while maintaining accuracy and meeting deadlines.Capable of defining and tracking procurement targets.Excellent negotiation and relationship management skills.Ability to communicate professionally with suppliers, internal stakeholders, and cross-functional teams.Strong organizational and time management skills.Proactive problem-solver with a hands-on approach to resolving delivery or supply chain issues.