- Establish and maintain an organized document control system for all project documentation, ensuring accuracy and accessibility.
- Receive, review, and process incoming and outgoing documents, verifying compliance with company standards and project requirements.
- Coordinate with project managers, engineers, and external stakeholders to ensure timely distribution and retrieval of critical documents.
- Monitor document workflows and track document status to ensure deadlines are met and bottlenecks are addressed promptly.
- Implement document version control procedures to maintain up-to-date records and prevent unauthorized changes.
- Archive and safeguard both physical and electronic documents in accordance with company policies and regulatory requirements.
- Prepare regular reports on document control activities, highlighting outstanding issues and recommending process improvements.
- Support audits and inspections by providing accurate and complete documentation as requested.
- Train team members and stakeholders on document control procedures and best practices.
- Continuously review and enhance document control processes to align with evolving project and organizational needs.
1-2 years of experience in document control, records management, or a related administrative role.Bachelor’s degree in business administration, information management, or a relevant field.Familiarity with document management systems and electronic filing protocols.Strong organizational skills with a keen attention to detail and accuracy.Excellent communication and interpersonal abilities for effective collaboration.Proficiency in Microsoft Office Suite and document control software.Ability to handle confidential information with discretion and integrity.Demonstrated ability to prioritize tasks and manage time efficiently in a fast-paced environment.Experience working in an office-based, full-time, on-site arrangement.Commitment to continuous improvement and adaptability to new technologies.