The Executive Secretary provides high-level administrative support to senior executives, ensuring efficient operation of the office. This role involves managing schedules, handling confidential correspondence, organizing meetings, and performing a variety of clerical and administrative tasks with a high level of professionalism and discretion.
- Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and coordinate meetings, conferences, and special events.
- Handle confidential information with integrity and discretion.
- Screen and direct incoming calls and emails; respond to inquiries when appropriate.
- Maintain filing systems, databases, and records management systems.
- Liaise with internal departments and external parties on behalf of executives.
- Prepare agendas, take minutes, and track follow-up items from meetings.
- Perform general office duties such as ordering supplies, managing mail, and maintaining office equipment.
- Monitor, prioritize, and respond to incoming communications.
Bachelor’s degree in business administration, Office Management, or related field (preferred).Proven experience as an Executive Secretary, Executive Assistant, or similar role.Excellent written and verbal communication skills, with strong organizational and time-management skills.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to multitask and prioritize tasks effectively with high level of discretion and confidentiality.