- Establish and maintain an effective document control system for all project and company documentation.
- Ensure the accurate registration, classification, and archiving of documents in accordance with company policies and regulatory requirements.
- Coordinate the flow of documents between internal departments, external partners, and stakeholders to ensure timely distribution and retrieval.
- Monitor document revisions, updates, and version control to prevent discrepancies and ensure the use of current information.
- Conduct regular audits of document management processes to ensure compliance and identify areas for improvement.
- Provide training and support to staff on document control procedures and best practices.
- Prepare and generate reports on document status, outstanding actions, and compliance metrics for management review.
- Safeguard sensitive and confidential information by implementing appropriate security measures.
- Assist in the preparation, formatting, and submission of documents for regulatory or client requirements.
- Support the transition to digital document management systems and participate in process improvement initiatives.
Minimum of 5 years of experience in document control, records management, or a related field.Proven expertise in managing both physical and electronic document control systems.Strong attention to detail and organizational skills to handle large volumes of documents.Excellent communication and interpersonal abilities for effective collaboration across teams.Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.Proficiency in document management software and Microsoft Office Suite.Familiarity with industry regulations and standards related to document control.Ability to prioritize tasks and meet deadlines in a fast-paced environment.Analytical mindset with problem-solving skills to address document discrepancies.Experience working in an office-based, on-site environment.