- Manage and maintain executives’ schedules, appointments and travel arrangements
- Arrange and coordinate meetings and events
- Record, transcribe and distribute minutes of meetings
- Monitor, respond to and distribute incoming communications, including emails and phone calls
- Review operating practices and implement improvements where necessary
- Coordinate project-based work
- Prepare and edit correspondence, communications, presentations and other documents
- File and retrieve documents and reference materials
- Conduct research, assemble and analyze data to prepare reports and documents
- Liaise with internal departments and external organizations and individuals to achieve business objectives
- Manage and reconcile expense reports
- Provide general administrative support
Proven work experience as an Executive Secretary or similar administrative roleProficient in MS Office and “back-office” software (e.g. ERP)In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative field