- Support CID personnel in tasks related to internal and external projects, such as typing of English and Arabic documents, PowerPoint presentations, data entry, events preparation, ushering, proof-reading and editing of documents and translation.
- Identify new suppliers, lead negotiations and resolve issues with authorized suppliers
- Support in the procurement of supplies through suppliers identification, specifications review and timely procurement of the requested items
- Supervise the messengers, office runners and drivers ensuring the resolution of any issues that might arise
- Support all IT-related activities including, but not limited to back-up and resolution of IT problems while ensuring efficient operations at optimised costs
- Participate in company recruitment activities through screening candidates for open vacancies, interview slotting, ensuring relevant databases are regularly updated
- Conduct research, compile data and prepare documents for presentation.
- Coordinate the office induction process for all new employees ensuring their orientation on all office-related aspects that contribute to their smooth integration
- Support in the Management of the organization and coordination of all company events
- Manage all company subscriptions whether online, paper, special interest groups etc. ensuring on-time renewal of subscriptions
- Check company central email and direct emails to the relevant people
- Renew all company maintenance contracts ensuring optimal services and pricing
- Propose enhancements and upgrades to existing processes and systems
- Provide back-up and support to the Office Manager in tasks when needed (handling phone calls, media monitoring, receiving guests and filing)
- Undertake tasks as assigned
Proficient with Microsoft office applications (mainly Word, Excel, PPT and Access)Able to design and develop presentations as neededExcellent people and communication skillsExcellent command of spoken and written English and ArabicAble to work in an organized, efficient and effective mannerGood negotiation skillsAble to effectively manage procurement processesAble to multitaskGood understanding of corporate operations and service linesWhen sending your CV, kindly attach a recent photo and quote the following reference in the subject field (OC-MONTHYEAR-SOURCE). You will only be contacted should your CV match the required qualifications