Overview: We are seeking a highly organized and detail-oriented Personal Specialist to manage employee attendance and in/out time tracking, as well as assist with all hiring documentation processes. The ideal candidate will play a critical role in ensuring smooth employee onboarding, accurate timekeeping, and compliance with company policies. This position requires excellent communication skills, a high degree of professionalism, and a strong ability to multitask.
Key Responsibilities:
Employee Attendance Management:
Oversee the accurate tracking of employee attendance, including in/out times, breaks, and shift changes.
Ensure all attendance records are up-to-date and compliant with company policies.
Generate and review daily/weekly/monthly attendance reports for management.
Investigate any discrepancies in attendance records and follow up with employees as needed.
Coordinate with HR to address attendance-related issues or concerns.
Hiring & Onboarding Documentation:
Assist in preparing and processing hiring documents for new employees, including contracts, NDAs, benefits forms, etc.
Ensure all required documentation is completed accurately and stored securely.
Maintain organized files for all employees' hiring documents, ensuring compliance with legal requirements.
Coordinate with HR and other departments to ensure a smooth onboarding process.
Communication & Coordination:
Act as a liaison between employees and HR to address attendance-related inquiries or concerns.
Communicate policies and attendance expectations to employees clearly and professionally.
Provide support for employees with any questions about time tracking or their attendance records.
Compliance & Record-Keeping:
Ensure that all attendance tracking and hiring documentation meets legal requirements and company standards.
Stay up to date with relevant labor laws and regulations regarding employee attendance and hiring practices.
Assist in preparing for internal and external audits related to employee attendance and documentation.
Additional Administrative Support:
Perform other administrative tasks as needed, such as organizing meetings, managing employee schedules, and assisting with HR-related projects.
proven experience in a similar role, ideally in HR, administration, or payroll.Strong understanding of time-tracking systems and employee attendance protocols.Experience with onboarding procedures and handling confidential employee documentation.Excellent attention to detail and organizational skills.Strong communication and interpersonal skills, with the ability to work effectively with employees and management.Proficiency with Microsoft Office Suite (Excel, Word, etc.), and familiarity with HR software or time-tracking systems is a plus.