Job description

We are seeking a reliable and organized Admin Assistant / Receptionist to support our design and

build office operations. The ideal candidate will be responsible for managing various administrative

tasks and ensuring smooth office operations.

Key Responsibilities:

- Vendor Management:

• Send Requests for Quotations (RFQs) to vendors to obtain offers and input data into the

system.

• Create purchase orders for vendors and coordinate delivery schedules.

- Financial Administration:

• Prepare invoice covers and assist with financial documentation.

• Conduct data entry related to team expense reports.

- Office Administration:

• Manage paperwork and maintain organized filing systems.

• Oversee office supplies and tools, ensuring all needs are met.

- Communication:

• Serve as the first point of contact for visitors and phone inquiries.

• Maintain professional communication with vendors, clients, and team members.

Qualifications:

• E2-3 years of experience

• Bachelor’s degree in a relevant field.

• Excellent command of spoken and written English

Skills:

• Strong organizational and multitasking abilities.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

• Attention to detail and accuracy in data entry.

• Ability to work independently and as part of a team.

• • Strong interpersonal and communication skills.