- Administrative Support: Manage schedules, calendars, and appointments; coordinate meetings, conferences, and travel arrangements.
- Correspondence: Prepare, draft, and edit various documents, emails, and reports; handle incoming and outgoing communications.
- Filing and Documentation: Maintain and organize files, records, and documentation, both electronically and physically.
- Customer Service: Serve as a point of contact for internal and external stakeholders; handle inquiries and provide relevant information promptly.
- Office Management: Order and maintain office supplies; ensure office equipment is operational; manage office expenses.
- Data Entry: Enter and update data accurately in databases and systems.
- Meeting Preparation: Prepare agendas, take minutes, and distribute them to relevant parties; follow up on action items.
- Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
- Support to Management: Assist with various tasks and projects as assigned by the management team.
Qualifications: Education: High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.Experience: Proven experience as a secretary or in a relevant administrative role at least two years. Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong organizational and multitasking abilities.Excellent verbal and written communication skills.Attention to detail and problem-solving skills.Ability to work independently and as part of a team.Familiarity with office equipment and software (e.g., printers, scanners, scheduling tools).