Job Summary:

The MD Office Manager is responsible for ensuring the efficient day-to-day operations of the Managing Director’s office. This role involves managing administrative tasks, coordinating communications, and supporting the MD in achieving organizational goals.

Key Responsibilities:

1. Administrative Support:

• Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Prepare meeting agendas, take minutes, and follow up on action items.

• Draft, proofread, and edit correspondence, reports, and presentations.

2. Office Coordination:

• Serve as the main point of contact between the MD and internal/external stakeholders.

• Ensure the MD’s office is organized, stocked, and equipped with necessary supplies.

• Handle confidential documents and information with discretion.

3. Project Management:

• Assist the MD in planning and executing projects and initiatives.

• Track deadlines, progress, and deliverables for ongoing projects.

4. Communication Management:

• Screen calls, emails, and other communications, prioritizing urgent matters.

• Coordinate communication between departments on behalf of the MD.

5. Team Collaboration:

• Act as a liaison between the MD and senior leadership team.

• Support team meetings by organizing logistics and materials.

6. Financial Oversight:

• Assist with budget tracking and expense reports for the MD’s office.

• Approve and manage office-related expenditures within budget limits.