- Answer and direct phone calls
- ● Organize and schedule appointments
- ● Plan meetings and take detailed minutes
- ● Write and distribute email, correspondence memos, letters, faxes and forms
- ● Assist in the preparation of regularly scheduled reports
- ● Develop and maintain a filing system
- ● Update and maintain office policies and procedures
- ● Order office supplies and research new deals and suppliers
- ● Maintain contact lists
- ● Book travel arrangements
- ● Submit and reconcile expense reports
- ● Provide general support to visitors
- ● Act as the point of contact for internal and external clients
- ● Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant● Knowledge of office management systems and procedures● Working knowledge of office equipment, like printers and fax machines● Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)● Excellent time management skills and the ability to prioritize work● Attention to detail and problem-solving skills● Excellent written and verbal communication skills● Strong organizational skills with the ability to multi-task● High School degree; additional qualification as an Administrative assistant or Secretary will be a plus