- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Handle confidential documents ensuring they remain secure
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Maintain electronic and paper records ensuring information is organized and easily accessible
Proven experience as executive secretary or similar administrative roleProficient in MS Office and “back-office” softwareFamiliarity with basic research methods and reporting techniquesOutstanding communication and negotiation abilitiesIntegrity and confidentiality