- Write and distribute email, correspondence memos, letters, faxes and forms in Arabic, English and Chinese
- Manage corresponds with different stakeholders abroad in English and Chinese language
- Ensure that all files, documents and contracts of the company are filed in a way that ensures quick access to them when needed
- Developing and maintaining a filing system for keeping paper and electronic files that takes into account the ease of circulation of files and documents while adhering to confidentiality considerations
- Update and maintain office policies and procedures
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin AssistantFluent in English - is a MUST-, both written and verbal, with a strong command of grammar and vocabularyFluent in Chinese is a MUST - both written and verbal, preferable with hands on technical training or experience in a corporate Knowledge of office management systems and proceduresDeep analytical skills and good with numbersProficiency in MS Office (MS Excel and MS word in particular)Excellent time management skills and the ability to prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational skills with the ability to multi-task