Job Description:
Seaport is seeking an experienced and organized Secretary to support the daily operations of our office in Egypt. The ideal candidate will have 3-5 years of experience in a similar role, providing administrative support to ensure efficient operation and communication within the company.
Key Responsibilities:
- Manage daily office operations, including handling phone calls, emails, and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
- Prepare and edit documents, reports, presentations, and correspondence as needed.
- Maintain office filing systems (both electronic and physical), ensuring that records are well-organized and easily accessible.
- Assist in preparing and processing invoices, purchase orders, and other financial documents.
- Handle confidential information with discretion and professionalism.
- Manage office supplies inventory, placing orders when necessary.
- Serve as the point of contact between management and employees, customers, and external partners.
- Ensure smooth coordination between different departments and maintain an efficient communication flow.
- Support the team with various administrative tasks and special projects as needed.
Experience & Qualifications:3-5 years of experience in a secretarial or administrative role, preferably in a corporate environment.Strong organizational and time-management skills with the ability to prioritize tasks.Excellent verbal and written communication skills in both Arabic and English.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.Ability to work independently and handle multiple tasks in a fast-paced environment.Professional demeanor, attention to detail, and problem-solving skills.A degree or diploma in business administration or a related field is a plus.