- Book meetings and schedule events
- Order office stationery and supplies
- Maintain internal databases
- Submit expense reports
- Keep employee records (physical and digital)
- Maintain a filing system for data on customers and external partners
- Distribute incoming and outgoing mail
- Prepare regular reports and presentations
- Organize, store and print company documents as needed
- Answer and redirect phone calls
- Make travel arrangements
- Handle queries from managers and employees
- Update office policies and ensure compliance with them
Proven experience as an Administrator, Administrative Assistant or relevant roleFamiliarity with office equipment, including printers and fax machinesKnowledge of office policies and proceduresExperience with office management tools (MS Office software, in particular)Excellent organizational and time-management skillsStrong written and oral communication skillsProblem-solving attitude with an eye for detailHigh school diploma; additional qualifications as an Office Administrator or Secretary are a plus