- Schedule appointments and maintain calendars.
- Prepare communications, such as memos, emails, invoices, reports and other correspondence.
- Create and maintain filing systems, both electronic and physical, Reviewing & Updating Docs.
- Answering and directing phone calls to relevant staff.
- Organize Leads, Quarter Meetings &Taking notes and minutes in meetings.
- Preparing documents for meetings and business trips.
- Finding ways to improve administrative processes.
- Greet visitors and point them in the right direction, answer inquiries, create a welcoming environment.
- Organize and maintain files and databases in a confidential manner.
- Receive invoices and review for accuracy.
- Manage staff travel arrangements including transportation and accommodations.
- Maintaining Equipment.
- Manage Stationary needs.
- Attendance tracking on a weekly basis.
- Abide with Co. Rules & Office Instructions.
- Supervising continuously Cleaning & Sanitizing Process.
- Managing & Auditing Service Clerk Team Performance.
- Maintain and Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Submit and reconcile expense reports.
● Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant● Knowledge of office management systems and procedures● Working knowledge of office equipment, like printers and fax machines● Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)● Excellent time management skills and the ability to prioritize work● Attention to detail and problem solving skills● Excellent written and verbal communication skills● Strong organizational skills with the ability to multi-tas