- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Monitor inventory of office and kitchen supplies by checking stocks to determine inventory levels, anticipating needed supplies and requests from purchasing department.
- Update all internal contact lists including staff telephone extensions, birthdays, and work anniversaries and celebrations.
- Provide Hr process support which may include :scheduling interviews appointments, maintaining employees documents, update internal database with new hire records, prepare attendance sheets.
- Perform day to day administrative tasks as assigned.
Bachelor degree of commerce or related fieldProven experience as an Office Manager, Front Office Manager or Administrative AssistantHands-on experience with office equipment (e.g. fax machines and printers)Professional attitude and appearanceSolid written and verbal communication skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasksCustomer service attitudeCan handle communication with employees formally and gently.Ability to handle problems if any till Manager decide what to do (if busy)Perfect time management skills.Perfect Communication skills.Excellent Micro soft skills (word -Excel-PowerPoint)Very good English .Ability to handle many tasks at time if needed.