• Organize the schedule of appointments and meetings for the manager or team.
• Manage internal and external communications (phones and emails).
• Arrange travel, hotel reservations and transportation for employees.
• Manage documents and administrative files.
• Support in organizing and planning company events.
• Dealing with suppliers and preparing purchase orders.
• Receiving and directing visitors, clients and employees in a professional and friendly manner and following up with them.
• Assist in preparing essential documents and reports.
• Follow up on requests and daily needs of the office.
• Organize and manage legal files and sensitive documents accurately.
• Dealing with government agencies and other parties.
• Managing and organizing administrative applications and logistics.
• Monitor office supplies inventory and place orders.
•Assist in vendor relationship management.
• Any other related duties.
• Bachelor’s degree in Business Administration or related field preferred.• Proven experience in office administration or coordination roles.• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)• Strong organizational skills and ability to manage multiple tasks.• Excellent communication and interpersonal skills.• Attention to detail and problem-solving skills.• Ability to work independently and as part of a team.• Previous experience using office equipment and procedures.• Adaptability and willingness to take on new tasks as needed