Office Manager

lxbfYeaa - Egypt - Cairo

1. **Managing Daily Operations:**
  - Organizing and overseeing the daily work in the office.
  - Ensuring the availability of all necessary office resources (supplies, tools, equipment).

2. **Supervising Staff:**
  - Guiding and training administrative staff.
  - Organizing work schedules and distributing tasks.

3. **Communication and Coordination:**
  - Communicating with other departments to ensure effective collaboration.
  - Handling phone calls, emails, and directing them appropriately.

4. **Logistics Management:**
  - Organizing meetings and events within the company.
  - Preparing meeting rooms and setting them up for various events.

5. **Record and File Management:**
  - Maintaining administrative records and documents in an organized and secure manner.
  - Managing documents and ensuring easy access when needed.

6. **Dealing with Suppliers and Contractors:**
  - Negotiating with suppliers to get the best deals.
  - Monitoring contracts and agreements with suppliers.

7. **Preparing Reports:**
  - Preparing regular reports on office performance and presenting them to senior management.
 8. **Ensuring Compliance with Policies and Procedures:**
  - Ensuring that employees comply with company policies and procedures.
  - Updating policies and procedures according to management directives.

9. **Problem Solving:**
  - Handling daily issues that arise in the office and finding suitable solutions.
  - Addressing employee and customer complaints efficiently.

10/ Follow up with department managers and submit daily reports to the Chairman of the Board.

 

 


1. Female only 2. *Experience:*  - Proven experience as an Office Manager, Administrative Assistant, or in a similar role.  - Experience in managing office operations and supervising staff.3. **Skills:**  - **Organizational skills:** Ability to manage multiple tasks and prioritize effectively.  - **Communication skills:** Strong verbal and written communication skills.  - **Leadership skills:** Ability to lead and motivate a team.  - **Problem-solving skills:** Ability to identify problems and implement effective solutions.  - **Technical skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.4. **Knowledge:**  - Knowledge of office management responsibilities, systems, and procedures.  - Understanding of administrative and clerical procedures.5. **Personal Attributes:**  - Attention to detail and accuracy.  - Strong organizational and time-management skills.  - Ability to work independently and as part of a team.  - Professional demeanor and appearance.  6- Flexibility to handle various tasks as they arise.  7- Ability to handle confidential information with discretion 
Post date: 23 August 2024
Publisher: Wuzzuf .com
Post date: 23 August 2024
Publisher: Wuzzuf .com