Procurement Activity 

• Research potential vendors to procure using sourcing strategies to discover profitable suppliers for equipment, tools, parts, supplies and service and sourcing strategies.
• Evaluate vendor weakness areas and instruct purchasers to source new suppliers
• Active coordination with the requesters to follow up purchase requisition execution process.
• Review of RFPs (request for proposals) or RFQs (request for quotation) to make sure RFQs are complies with the PRs.
• Review and evaluate offers based on prices, terms, delivery schedule, and supplier. 
• Performance, product quality & approvals from concerned departments.
• Review contract terms, shipping terms & pricing. 
• Sourcing of items should be done cost effectively & efficiently.
• Issue Purchase Orders timely. 
• Track the orders through order tracking report & ensure swift delivery.
• Review Purchase Orders for purchasers and make sure full compliance with policies and procedures.
• Coordinate with internal customers and suppliers to resolve any quality and quantity dispute.
• Coordination with all suppliers to arrange all necessary documents within defined time period for smooth operations.
• Making sure all import shipping documents received in time and coordinate with import clearance team.
• Co-coordinating with the Warehouse Concerns for offloading the container on arrival at W/H and follow up for the GR (Goods receiving).
• Maintain updated records of purchased products, delivery information, negotiations and invoices.
• Vendor approvals & Vendor re-evaluation to be done effectively as per SOP (Standard operating procedures).
• Review of all documents regarding purchases including PO, petty cash requests, payments, insurance & claims according to procedures.
• Negotiate supplier payment terms to achieve the maximum available payment facility.
• Execute the random monthly audit and participate on the department biyearly internal audit

Financial Activity 

• Coordinate with foreign and local suppliers to arrange Request for payment and coordinate with Finance department to arrange supplier’s payments as per agreed terms.

Reporting and admin Activities 

• Prepare reports on purchases, including saving and spent analyses.
• Prepare reports on purchases, PR achievement percent and PR time execution.
• Keep proper document filing and follow up the documents smooth flow.
• Participate on the internal audit