- Overseeing general office operation.
- Following up of all emails sent and received.
- Coordinating appointments and meetings and managing staff calendars and schedules.
- Handling proposals and contracts with clients in accordance with the office partners.
- Recording invoices, e invoices and the revenue process within the system.
- Tracing the cheques/transfers/cash collected to match with the invoices.
- Purchasing office supplies and equipment and maintaining proper stock levels.
- Producing reports, composing correspondence, and drafting new contracts.
- Creating presentations and other management-level reports.
- Coordinate with IT department on all office equipment.
Proven experience as an Office Manager, Front Office Manager or Administrative AssistantKnowledge of Office Administrator responsibilities, systems and proceduresProficiency in MS Office (MS Excel and MS Outlook, in particular)Hands on experience with office machines (e.g. fax machines and printers)Familiarity with email scheduling tools, like Email Scheduler and BoomerangExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentA creative mind with an ability to suggest improvementsBachelor degree is must; additional qualification as an Administrative assistant or Secretary will be a plus