This role involves managing the CEO’s schedule, coordinating high-level meetings, handling confidential information, and acting as a liaison between the CEO and internal/external stakeholders.
Duties & Responsibilities:
- Manage the CEO’s calendar, schedule appointments, and coordinate meetings to ensure optimal time management.
- Prepare and organize documents, presentations, and reports for executive meetings and presentations.
- Coordinate travel arrangements and accommodations for the CEO, ensuring seamless logistics.
- Assist in the preparation and follow-up of executive meetings, including agenda setting, minute-taking, and action item tracking.
- Maintain confidentiality of sensitive information and uphold a high level of discretion.
- Facilitate communication between the CEO and internal/external stakeholders, ensuring timely and effective information flow.
- Manage special projects and initiatives as assigned by the CEO, ensuring timely completion and alignment with organizational goals.
- Support the CEO in personal administrative tasks as needed.
- Organize and manage executive events, including conferences, board meetings, and team retreats.
- Develop and implement office policies and procedures to improve efficiency and effectiveness within the executive office.
Bachelor’s degree in Business Administration, Management, or a related field.5+ years of experience in an executive assistant or office manager role, preferably supporting C-level executives.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is a mandatoryExceptional organizational and multitasking skills, with a strong attention to detail.Excellent communication and interpersonal skills, with the ability to interact effectively with staff at all levels and external stakeholders.Ability to handle confidential information with discretion and professionalism.English Fluency