Job Description:

• Providing general administrative support such as managing correspondence, scheduling appointments, organizing meetings, and maintaining files and records.
• Assisting in the day-to-day operations of the office, including managing office supplies, handling incoming and outgoing mail, and ensuring office equipment is functioning properly.
• Entering data into computer systems, maintaining databases, and preparing reports and documents as needed.
• Maintaining accurate records of administrative activities and other relevant information.
• Collaborating with other administrative staff members and departments to achieve common goals and support overall company objectives.
• Arrange daily and regular maintenance for office facilities.
• Arrange scheduled and occasional maintenance for office utilities, i.e., electricity, plumbing, air conditions, … etc. § Maintain inventory stock for the frequently used office supplies and consumables (i.e., housekeeping tools, printing papers, spare parts, groceries, …etc)
• Contact suppliers to provide technical and financial quotation for different office supplies (i.e., furniture, computers, printers, … etc.).
• Initiate and follow up the approval process required for different asset and/or consumable purchases.