• Overseeing general office operation.

• Following up of all emails sent and received.

• Coordinating appointments and meetings and managing staff calendars and schedules.

• Handling proposals and contracts with clients in accordance with the office partners.

• Recording invoices, e invoices and the revenue process within the system. 

• Tracing the cheques/transfers/cash collected to match with the invoices.

• Purchasing office supplies and equipment and maintaining proper stock levels.

• Producing reports, composing correspondence, and drafting new contracts.

• Creating presentations and other management-level reports. 

• Coordinate with IT department on all office equipment.

Requirements

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

• Knowledge of Office Administrator responsibilities, systems and procedures

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

• Hands on experience with office machines (e.g. fax machines and printers)

• Familiarity with email scheduling tools, like Email Scheduler and Boomerang

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills in a fast-paced environment

• A creative mind with an ability to suggest improvements

• Bachelor degree is must; additional qualification as an Administrative assistant or Secretary will be a plus