Company Description The Egyptian Clothing Bank is a non-profit organization established in 2012, dedicated to providing suitable clothing to underprivileged communities across Egypt. Through responsible distribution, upcycling, and recycling, we work with donors, partners, and volunteers to create sustainable social impact.
Role Description We are looking for a highly organized and proactive Executive Assistant to provide direct support to the Chief Talent & Administration Officer (CTAO). This is a full-time, on-site role based in Cairo, requiring someone who is particularly strong in coordination, follow-up, and execution. A key part of the role is ensuring that meetings and discussions are translated into clear action items, assigned owners, and deadlines, with consistent follow-up to ensure completion.
Key Responsibilities Manage the CTAO’s calendar, meetings, and appointments. Schedule meetings and send invitations on behalf of the CTAO. Coordinate meetings and ensure schedules and priorities are well organized. Prepare structured meeting minutes capturing key decisions, action items, responsible owners, and deadlines. Maintain action trackers and consistently follow up with team members on pending tasks and commitments. Monitor deadlines and provide regular updates on outstanding actions. Prepare and maintain Excel trackers, reports, and follow-up sheets. Draft, organize, and maintain correspondence, documents, and records. Support the preparation of reports, presentations, and other materials. Coordinate effectively with managers, team members, and other internal stakeholders. Handle sensitive and confidential information with professionalism and discretion.
Qualifications Previous experience as an Executive Assistant, Administrative Coordinator, or similar role, preferably supporting senior management. Excellent organizational, coordination, and time-management skills. Strong follow-up skills with a high sense of ownership and accountability. Ability to translate meetings and discussions into clear, actionable follow-up plans. Strong attention to detail and ability to manage multiple priorities and deadlines. Very good command of Microsoft Excel, particularly in creating and maintaining trackers and reports. Proficiency in Microsoft Office and calendar/meeting management tools. Strong written and verbal communication skills. Confident and professional when communicating and following up across different levels of the organization. Proactive, persistent, and comfortable following through until agreed actions are completed. High level of discretion and professionalism when handling confidential information.