- Managing and reporting on Petty Cash.
- PRs and SESs on SAP system.
- Undertaking listing and coding the hub’s assets.
- Undertaking event’s management and missions for the hub.
- Maintain an updated indexing log.
- Following up on RFQs, vendor registration documents.
- Maintain the RHC staff list and RHC staff birthday calendar.
- Undertaking receiving, revising, and tracking invoices and payment’s status.
- Responsible for managing the correspondences and documents using the JIRA.
- Maintain updated record and ensure continuous supply of different office consumables.
- Following up on RHC email and responsible of for incoming/ outgoing correspondence through it.
- Maintain archiving system for all the incoming and outgoing letters.
- Provide logistical support for all team’s missions.
- Preparation of informal translation when requested.
- Follow up and coordinate process with the relevant units in HQ departments or focal points involved in day-to-day tasks. Such as: Follow up on contracts in coordination with the Legal Department. Follow up on payment tickets. Follow up on Vendor Registration clearances process with FCD. Follow up on PO clearance.
- Assist the Head of Administration in the Budget.
- Undertaking vendors relation and, follow up and evaluation.
- Provide the needed support and knowledge sharing for the staff.
- Provide support in the on boarding process of the new joiners.
- Assist in planning and specifying the standards of required corporate services related to the Hub.
- Managing the Meeting room and Office car calendars.
- Handling the Business Cards issuance for the staff when requested.
- Undertaking the RHC Official Holidays List.
Requirements
High school diploma or higher education graduate
Work Experience:
A minimum of 5 years of relevant experience in administration, events management, procurement, and government relations
Languages:
Native Arabic speaker
Fluency in English