- Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries
- Fulfill purchase orders requested by internal stakeholders for office supplies at the best price, with the specifications required and within the relevant organizational rules and policies.
- Keep accurate records of purchase requests, costs and supplier receipts.
- Ensure no shortages occur in the supplies needed for daily smooth functioning of the organization (e.g. paper) by maintaining an adequate stock at all times.
- Follow up with vendors and ensure they receive their payments in an accurate and fast manner
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Proven work experience in purchasing and/ore reception Proficiency in Microsoft Office SuiteHands-on experience with office equipment (e.g. fax machines and printers)Professional attitude and appearanceSolid written and verbal communication skills as well as strong negotiation skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasksCustomer service attitudeUniversity degree (Students will not be accepted)