An HR Coordinator Job Description outlines an entry- to mid-level administrative and operational role that supports daily human resources functions and acts as a central communication link between employees and management.

Core Responsibilities

• Recruitment & Onboarding: Post job openings, screen resumes, schedule interviews, coordinate background checks, and manage new-hire orientations and paperwork.
• Record Management: Maintain accurate physical and digital personnel files, update employee data, and manage information in the Human Resources Information System (HRIS).
• Employee Support & Relations: Serve as the first point of contact for staff inquiries regarding company policies, benefits, contracts, and general workplace questions.
• Administration & Compliance: Prepare employment contracts, offer letters, memos, and routine HR reports while ensuring adherence to local labor laws and confidentiality standards.
• Benefits & Payroll Assistance: Support benefits enrollment, track attendance or probationary periods, and assist with basic payroll or compensation processes.

Typical Qualifications & Requirements

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field (though some roles accept a high school diploma with equivalent experience).
• Experience: 3 to 4 years of experience in HR administration, coordination, or recruitment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and HRIS software/Applicant Tracking Systems (ATS).
• Soft Skills: Strong verbal and written communication, high organizational attention to detail, time-management capabilities, and strict discretion with confidential information.