KEY ACCOUNTABILITIESParticipates in meetings conducted by the management for review department & organization’s policies. Assists in the planning and preparation of meetings, conferences and conference telephone calls & File and retrieve corporate documents, records, and reports as well as Maintain the general filing system and file all correspondence Prepares agendas and make arrangements for committee, board, and other meetings, Compile and distribute minutes of meetings. Provides word-processing and secretarial support, Type confidential documents on a word processing system. Reads and analyses incoming memos, submissions, and reports in order to determine their significance and plan their distribution, prepare responses to correspondence containing routine inquiries. Maintains premises head and dep. Head schedules as well as Preparing invoices, reports, memos, letters, financial statements and other documents, using word processing, spread sheet, database, and/or presentation software. Reviews operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures. Compiles, assimilates, and prepares confidential and sensitive documents, and briefs the administrator or executive regarding content. Coordinates and assists the professional or administrator’s schedule to organize events, sessions, and conventions, recommend actions to be carried out for workplace expenses like supply, devices & stationary needs. Receives Suppliers invoices and review it with relevant works from financial side. Prepares all financial documentation needed for payment process and follow up on the payment with finance Department. Monitors contractor’s performance on time KPI’s, and preparing related presentations of their performance. And any other assigned Tasks

Minimum Qualifications: Document Controller: 1-3 years of Relevant experience. Senior Document Controller: 3+ years of Relevant experience Previous experience with Procurement is an asset
Education Qualifications:University/College Degree

Job specific Skills:Knowledge of Procurement Methodologies Good client handling skills