We are hiring on behalf of our leading multinational Client:

Recruitment Coordinator

ExC Center | Full-Time |

About the Role

We are looking for a detail-oriented and proactive Recruitment Coordinator to join our Excellence Center team. You will support the end-to-end recruitment lifecycle — from budget confirmation and intake through to onboarding — while managing vendor relationships, contract renewals, purchase orders, and cross-functional coordination. This role is central to ensuring smooth, efficient hiring operations and workforce planning across the organization.

Key Responsibilities Hiring Request Coordination

• Coordinate with the Finance Manager to confirm budget availability for each new hiring request.

• Follow up with hiring managers to ensure intake forms are submitted on time.

• Manage the full recruitment cycle for all open positions.

Tracker Management & Reporting

• Maintain and update the ExC tracker with all request details to ensure accurate, real-time reporting.

• Prepare and distribute the Weekly Tracker Report to relevant stakeholders.

Recruitment Coordination

• Share job descriptions with recruitment vendors.

• Review and filter the first batch of CVs, screening out candidates above the allocated budget before sharing with the hiring manager.

• Communicate hiring manager feedback and available interview slots to vendors.

• Coordinate interview scheduling for shortlisted candidates and send interview invitations.

Offer & Onboarding Support

• Request vendor quotations upon candidate acceptance and share with the hiring manager.

• Follow up on onboarding tickets, purchase orders, and required manager actions.

• Share login credentials with new hires and raise IT tickets for laptop preparation before the start date.

• Coordinate with IT and Badging teams on Day 1 to ensure laptop and badge readiness.

• Conduct a brief introduction to the ExC Center team and confirm smooth onboarding completion with the hiring manager.

Annual Leave Tracking

• Maintain an Excel tracker to monitor team members' annual and carried-over leave balances.

• Coordinate with vendors at year-end regarding leave balances and share carried-over leave details with each manager.

Contract Renewals

• Monitor upcoming contract expiration dates and notify hiring managers one month in advance.

• Share annual performance evaluations and follow up to confirm renewal decisions.

• Communicate approved salary increases to vendors and request updated quotations.

Travel Requests

• Coordinate business travel requests for team members with vendors and follow up on required arrangements.

Purchase Orders & Invoices

• Process and track purchase orders for contingent workers.

• Follow up on pending invoices with vendors and managers.

Internal Communication

• Maintain ongoing communication and coordination with the ExC team and cross-functional stakeholders.

Requirements

Basic Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• Proficiency in Microsoft Office Suite — particularly Excel (trackers, pivot tables, VLOOKUP) and Outlook.

• Strong written and verbal communication skills in English and Arabic.

• Ability to manage multiple priorities simultaneously in a fast-paced environment.

• High attention to detail with strong organizational and follow-up skills.

• Working knowledge of basic HR and recruitment principles and local labor regulations.

Experience Required

• 1–3 years of experience in recruitment coordination, HR operations, or a similar HR administrative role.

• Proven experience coordinating with external staffing vendors or recruitment agencies.

• Hands-on experience managing end-to-end recruitment processes: CV screening, interview scheduling, and onboarding.

• Experience maintaining HR trackers and generating periodic reports (Excel-based or ATSbased).

• Exposure to purchase order management, invoice follow-up, or vendor coordination is a plus.

• Experience with contract lifecycle management — renewals and performance evaluations — is preferred.

Preferred Qualifications

• HR certification (PHRi, SHRM-CP, or equivalent) is a plus.

• Prior experience in a shared-services or excellence center (ExC) environment.

• Familiarity with ServiceNow or similar ticketing and workflow tools.

• Experience supporting a multinational or regional team.

Amazon is an Equal Opportunity Employer