The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

What you’ll do Own facility management and the office day-to-day — visitors, supplies, meeting rooms, maintenance, and renovation projects end-to-end. Own candidate scheduling and the candidate experience through an active hiring wave. Drive onboarding logistics so every new hire arrives to a working setup. Coordinate events, marketing vendors, and light social media publishing (Linked In, Canva-level design). Manage vendors, procurement, and contracts administration — coordinating day-to-day with finance, marketing, and HR. Support the executives, organize team gatherings and staff activities, and host customers, partners, and officials to a high standard. What we’re looking for Experienced in office management, executive assistance, or admin coordination — with real multi-hat breadth. A genuine can-do attitude across the full scope — from interview scheduling to a contractor at the door. Proven organisation — you have run a recurring pipeline (recruitment, events, vendors) without things falling through. Real spreadsheet comfort (formulas, filters, basic pivots), plus social platforms and Canva-level design. Warm, energetic, and discreet — comfortable stretching hours for events and gatherings
.