Job Summary:Maddox Pharma Swiss is seeking a professional and highly organized Admin / Receptionist to serve as the first point of contact for visitors and to provide comprehensive administrative support to office operations in its Dubai office. The successful candidate will ensure a welcoming front-office environment while supporting internal departments with daily administrative tasks.
Key Responsibilities: • Receive and welcome visitors, clients, and business partners in a courteous and professional manner. • Answer, screen, and direct incoming telephone calls and emails efficiently. • Manage meeting room schedules and coordinate internal and external meetings. • Handle incoming and outgoing correspondence, deliveries, and courier services. • Maintain accurate filing systems, office records, and documentation. • Provide administrative support to HR, Finance, and other departments as required. • Manage office supplies, inventory, and coordinate with vendors and service providers. • Assist with travel arrangements, scheduling of appointments, and calendar management. • Ensure reception and office areas are consistently clean, organized, and presentable. • Adhere to company policies, procedures, and professional standards at all times.
Qualifications & Requirements: • Diploma or Bachelor’s degree in Business Administration or a related field is preferred. • Minimum of 1–3 years of experience in an administrative or receptionist role; experience within a pharmaceutical or corporate environment is an advantage. • Excellent verbal and written communication skills in English and Arabic. • Strong organizational, time-management, and multitasking abilities. • Proficiency in Microsoft Office applications (Word, Excel, Outlook). • Professional appearance, positive attitude, and strong interpersonal skills. • Ability to work independently and handle confidential information with discretion.