We are seeking a highly organized and reliable Secretary to support daily administrative operations in our elevator installation and maintenance company. The ideal candidate will manage office tasks, coordinate communication between departments, and assist management in ensuring smooth workflow.
Key Responsibilities:
Answer and direct phone calls, emails, and client inquiries professionally
Schedule appointments for elevator installations, maintenance, and inspections
Prepare and organize contracts, quotations, invoices, and reports
Maintain accurate records of clients, suppliers, and projects
Follow up with clients regarding maintenance schedules and payments
Monitor office supplies and place orders when needed