Key Responsibilities:

Strategic Calendar & Meeting Management

• Dual-Calendar Coordination: Manage and synchronize the schedules of two Executive Directors, ensuring no overlaps and prioritizing high-value meetings.
• Meeting Gatekeeper: Screen all meeting requests and "drop-ins," ensuring the directors' time is protected for strategic work.
• Briefing & Prep: Prepare agendas, briefing notes, and research before meetings. Attend key meetings to take minutes and track action items for follow-up.

Communication & Liaison

• Email Management: Filter and manage high-volume email accounts; draft professional correspondence in both English and Arabic.
• Internal Coordination: Serve as a bridge between the Directors and the new Operations and 
• Client Relations: Professionally handle sensitive communication with international exhibition partners and VIP clients.

Travel & Event Logistics (Support)

• Executive Travel: Work closely with the Logistics & Travel Supervisor to arrange seamless international travel itineraries, visas, and accommodations for the Directors.
• On-Site Support: Occasionally assist on-site during major exhibition launches to coordinate executive-level meetings or hospitality.

Administrative Excellence

• Expense Management: Consolidate and file the Directors' business expenses and reimbursements.
• Confidentiality: Handle sensitive information, including the New Salary Scale and company financial reports, with 100% discretion.
• Office Oversight: As a Maadi resident, ensure the office is "client-ready" before the Directors arrive, reflecting the high standards of the Konzept brand.