• Executive Personal Assistant to the CEO 
• Company: Hala Call (KSA) 
• Reporting to: Founder & CEO
   

Role Overview 
We are looking for a highly organized, proactive, and trusted Executive Personal Assistant to support the Founder & CEO of a fast-growing telecommunications company.
This role goes far beyond traditional administrative work. The Executive PA will act as the CEO’s execution partner, ensuring follow-ups, coordination, communication discipline, and daily organization across internal teams, customers, partners, and stakeholders.

This role requires maturity, discretion, discipline, and strong follow-through.

Key Responsibilities 

• CEO Support & Time Management
• Manage the CEO’s calendar and priorities 
• Schedule and organize internal and external meetings 
• Prepare agendas and briefing notes before meetings 
• Ensure meetings are purposeful and time-efficient 
• Protect the CEO’s time by filtering noise and interruptions

Meeting Management & Follow-Up 

• Attend key meetings (internal and external when required) 
• Capture decisions, action items, and responsibilities 
• Send structured follow-up emails after meetings 
• Track execution of agreed actions 
• Ensure no decision or commitment is lost or forgotten
   

Internal Coordination & Execution Tracking 

• Follow up with department heads on assigned tasks 
• Track deadlines, progress, and blockers 
• Maintain execution lists and status updates 
• Escalate delays or risks professionally and on time 
• Ensure alignment between teams

Communication & Documentation 

• Ensure official communication is done via email 
• Draft and organize professional emails on behalf of the CEO 
• Maintain organized records of decisions and correspondence 
• Coordinate with internal teams, partners, and customers 
• Ensure clarity, traceability, and professionalism in communication

External Coordination 

• Coordinate meetings and follow-ups with: 
• Customers
• Partners
• Operators
• Consultants
• Service providers
• Handle logistics, scheduling, and documentation 
• Never negotiate — only coordinate and follow through

Governance & Process Support 

• Support the CEO in enforcing internal processes and discipline 
• Help maintain structure and organization across the company 
• Ensure teams follow agreed workflows and timelines 
• Prepare weekly summaries and status updates for the CEO

What This Role Is NOT 

• Not a secretary role 
• Not a decision-making role 
• Not a sales role 
• Not a technical role 
• Not a personal errands role 

This role is about execution, coordination, and discipline.

Required Skills & Profile 

• Excellent organizational and follow-up skills 
• Strong written and verbal communication (English required; Arabic is a plus) 
• High level of professionalism and discretion 
• Ability to manage multiple priorities calmly 
• Strong sense of responsibility and ownership 
• Comfortable dealing with senior stakeholders 
• Tech-savvy (email, calendars, documents, basic tools)

Preferred Background 

• Executive Assistant or Office Manager experience 
• Project coordination or operations support experience 
• Experience working with founders or senior executives 
• Background in fast-paced or startup environments is a plus

Personal Traits We Value 

• Reliable and disciplined 
• Detail-oriented but not slow 
• Calm under pressure 
• Respectful and confident 
• Loyal and trustworthy 
• Able to say “no” politely when needed

Why This Role Is Important 

• You will work directly with the Founder & CEO 
• You will see the full picture of the business 
• You will be trusted with sensitive information 
• You will play a key role in keeping the company organized and focused 

This role can grow into a Chief of Staff–type position over time.