Invoice & Payment Processing

• Receive, review, and verify supplier invoices and payment requests.
• Match invoices with POs, GRNs, delivery notes, and contracts before posting.
• Accurately record invoices on the ERP system (preferably Odoo).
• Process vendor payments (cheques, bank transfers, cash payments) in a timely manner.
• Prepare weekly and monthly AP aging reports and monitor outstanding balances.

Vendor Reconciliation & Coordination

• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain up-to-date vendor master data with complete supporting documentation.
• Coordinate with procurement, warehouse, finance, and operations teams to validate charges.
• Respond to vendor inquiries and ensure smooth communication regarding payments.

Employee Expenses & Advances

• Review, verify, and approve employee expense claims as per company policies.
• Monitor employee advances and ensure timely settlement.

Month-End & Year-End Closing

• Assist in month-end closing through accrual entries, reconciliations, and payables reports.
• Participate in year-end financial closing and external/internal audit processes.
• Ensure proper documentation and filing of all AP records for audit readiness.

Systems & Process Improvement

• Support improvements in AP processes and ERP workflows.
• Ensure compliance with internal controls, accounting standards, and tax regulations.
• Provide guidance to junior accounting staff when needed.