Responsibilities:

Main tasks:

- Reception

- Follow up on housekeeping

- Following up on management calendars

- Assisting departments in any admin work needed

- KSA personnel

- Onboarding tour

- HR internal announcements (Canva, etc.)

- ⁠any other delegated tasks

Office Administration & Operations:

• Supervise and coordinate daily office operations to ensure smooth workflow.

• Manage office supplies, assets, and service providers.

• Oversee maintenance, cleanliness, and safety of the office.

• Handle incoming and outgoing correspondence, documents, and packages.

Administrative Support to Departments:

• Provide administrative assistance to HR, Finance, and other departments as needed.

• Support scheduling of meetings, interviews, and training sessions.

• Prepare reports, presentations, and official documentation.

• Assist in onboarding and orientation of new staff.

Staff & Visitor Coordination:

• Oversee reception/front desk operations to ensure professionalism.

• Greet and direct visitors, clients, and employees when required.

• Coordinate meeting room reservations and maintain shared calendars.

• Assist with planning and coordination of company events and activities.

Record Keeping & Compliance:

• Maintain accurate records of office activities, assets, and expenses.

• Ensure proper filing systems are in place (physical and digital).

• Monitor office budgets and report variances to management.

• Ensure compliance with company policies and health & safety standards.