- Provide comprehensive administrative support to executives and team members, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare, proofread, and distribute correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Maintain organized filing systems, both electronic and physical, ensuring easy retrieval of documents and records.
- Serve as the primary point of contact for internal and external communications, handling inquiries and directing them appropriately.
- Assist in organizing company events, meetings, and conferences, including logistics, catering, and materials preparation.
- Monitor and order office supplies, ensuring inventory levels are maintained and cost-effective purchasing is practiced.
- Support the onboarding process for new employees by preparing workstations, coordinating orientation schedules, and managing documentation.
- Handle confidential information with discretion and maintain a high level of professionalism at all times.
- Track and process expense reports, invoices, and other financial documents in accordance with company policies.
- Collaborate with various departments to support special projects and ensure seamless office operations.
3-5 years of proven experience in an administrative or office support role.Excellent organizational and multitasking abilities, with keen attention to detail.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.Ability to prioritize tasks and work independently in a fast-paced environment.Demonstrated professionalism and discretion when handling sensitive information.Strong interpersonal skills and a customer-service oriented mindset.Ability to adapt to changing priorities and manage multiple deadlines.Experience coordinating meetings, travel, and events.Reliable, punctual, and committed to maintaining a positive office atmosphere.