Job Purpose

To own the end-to-end supply chain and operational procurement for Lama Medical’s dental loupes and dental implants across Egypt, KSA, and UAE.

The role includes:

1. Operational procurement & coordination – executing day-to-day purchasing, supplier communication for approved vendors, shipment follow-up, and documentation.
   
    
2. Regional supply chain planning – forecasting demand, setting reorder points, optimizing stock levels and lead times, and providing management with clear reports and recommendations.
   
    

Strategic vendor selection, contract negotiation, and supplier relationships remain under the direct responsibility of the senior management .

 

 

Key Responsibilities

1. Procurement & Purchasing (Operational Executor)

• Create and process Purchase Orders in Odoo for all approved suppliers.
  
   
• Communicate with suppliers regarding order confirmation, production status, and shipping arrangements, for vendors assigned by management.
  
   
• Track shipments and logistics (air, sea, courier), obtain AWB and shipping documents, and follow up to ensure on-time delivery.
  
   
• Coordinate with customs brokers / freight forwarders to secure smooth clearance and delivery to warehouses in Egypt, KSA, and UAE.
  
   
• Maintain accurate and organized procurement documentation (PIs, invoices, packing lists, COOs, MOH documents, etc.) in the company systems.
  
   
• Ensure all procurement activities comply with internal policies, NDAs, and approval limits.
  
   

2. Inventory Management & Demand Planning (Regional)

• Monitor inventory levels across all company locations and warehouses, with a special focus on fast-moving implant fixtures and loupes.
  
   
• Analyse historical sales, seasonality, and growth to build rolling demand forecasts (3–6–12 months).
  
   
• Set and regularly review reorder points and safety stock for key SKUs in Egypt, KSA, and UAE.
  
   
• Prepare monthly replenishment proposals showing quantities, timing, and financial impact for management approval.
  
   
• Identify potential stock-outs or over-stock situations in advance and propose corrective actions.
  
   

3. Supply Chain Optimization & Reporting

• Track and analyse supplier lead times, delays, and reliability; suggest improvements and alternative scenarios.
  
   
• Work closely with Sales to align forecasts to campaigns, new launches, and exhibitions.
  
   
• Work closely with Finance to align purchase plans with cash flow and payment schedules.
  
   
• Maintain and update all relevant supply chain data in Odoo (lead times, minimum order quantities, item settings, etc.).
  
   
• Prepare monthly management reports, including: stock status, incoming shipments, forecast vs. actual, slow-moving items, and key risks.
  
   

4. Cross-Functional Collaboration

• Coordinate with warehouse teams on receiving, put-away, and stock corrections.
  
   
• Provide supply chain input for new market expansions and new product introductions.
  
   
• Support regulatory / MOH teams with correct and timely supply-related documentation when needed.
  
   

5. Confidentiality & Compliance

• Treat all supplier information (contacts, pricing, terms) as strictly confidential company property.
  
   
• Work within established approval levels; escalate any deviations to management.
  
   
• Follow all internal SOPs regarding document storage, communication channels, and data protection.
  
   

Required Qualifications & ExperienceBachelor’s degree in Supply Chain Management, Logistics, Business, Engineering, or related field. Min 3 years experience in supply chain / procurement, preferably in medical devices, pharmaceuticals, healthcare, or manufacturing. Strong practical experience with:ERP systems (Odoo is a plus). Import / export processes, incoterms, and customs documentation. Demand planning, safety stock, and basic supply chain analytics. Very good command of English; Arabic strongly preferred. Advanced Excel / Google Sheets skills for analysis and reporting. High level of integrity, ownership, and attention to detail. Comfortable working with owners/founders and in a fast-growing, entrepreneurial environment.   Reporting LineReports to: Company senior managementWorks closely with:Sales & Marketing Managers (forecast input) Finance (payments & cash-flow planning) Warehouse / Operations (stock and receiving) Regulatory / MOH (when documentation is needed)   Key Performance Indicators (KPIs)Stock availability on A/B items (service level). Number of stock-out incidents per quarter. Forecast accuracy for key product families. On-time delivery rate of incoming POs. Average inventory days / stock turns within target ranges. Accuracy and timeliness of data in Odoo and management reports.