- Coordinate and schedule meetings for the CEO, preparing necessary documents, agendas, and presentations in advance.
- Manage official correspondence including emails, letters, and phone calls, and respond on behalf of the CEO when appropriate.
- Prepare periodic reports and presentations related to performance indicators, ongoing projects, and executive updates.
- Follow up on the implementation of CEO directives and decisions with different departments to ensure timely execution.
- Organize and maintain confidential files and records in a structured and easily retrievable system.
- Manage the CEO’s daily calendar, including scheduling appointments, internal and external meetings, and travel plans.
- Facilitate internal communication between the executive office and other departments to ensure smooth information flow.
- Prepare meeting minutes and track follow-up actions to ensure completion.
- Assist in managing special projects or initiatives assigned directly by the CEO.
- Generate administrative and analytical reports such as attendance summaries, office expenditures, or executive performance updates.
- Maintain a high level of confidentiality and professionalism when handling sensitive company information.
- Provide logistical and travel support to the CEO, including booking accommodations, arranging transportation, and organizing itineraries.
Solid experience as a admin assistance role. Holding bachelor degree of business administration or relevant. Excellent communication skills. Strong organizational skills and attention to details. Excellent English language. Very good in M.S office specially Excel and power point .