- Provide comprehensive administrative support to executives and team members, including scheduling meetings, managing calendars, and organizing travel arrangements.
- Coordinate and facilitate virtual meetings, prepare agendas, take minutes, and follow up on action items.
- Manage email correspondence, prioritize messages, and respond on behalf of the team as needed.
- Assist with project management tasks, including tracking deadlines, updating project documentation, and ensuring timely completion of deliverables.
- Conduct research, compile data, and prepare reports or presentations as requested.
- Maintain and organize digital files, records, and databases to ensure easy access and retrieval.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Support the onboarding process for new team members by preparing documentation and coordinating virtual introductions.
- Assist with basic bookkeeping tasks, such as invoice processing and expense tracking.
- Continuously identify opportunities to improve administrative processes and implement best practices for remote work.
- Maintain and update job application tracker (Google Sheets/Notion).
- Research job opportunities, companies, and contacts.
- Handle scheduling, calendar management, and reminders.
- Prepare reports, summaries, and presentations as needed.
- Manage emails, draft responses, and flag high-priority items.
- Support with data entry, documentation, and file organization.
- Perform basic online research and information gathering.
3-5 years of proven experience as a Virtual Assistant, Administrative Assistant, or similar remote support role.Experience in HR is a big plusExcellent written and verbal communication skills in English.Strong organizational and time management abilities, with keen attention to detail.Proficiency in using remote collaboration tools such as Zoom, Microsoft Teams, Slack, and Google Workspace.Ability to multitask and prioritize tasks effectively in a fast-paced, remote environment.Demonstrated problem-solving skills and a proactive approach to challenges.High level of discretion and ability to handle sensitive information confidentially.Self-motivated, reliable, and able to work independently with minimal supervision.Adaptability to changing priorities and willingness to learn new tools or processes.Strong customer service orientation and a collaborative team spirit.