Position Purpose  The Admin & Facilities Associate will be experienced in handling a wide range of administrative support tasks. The job holder will be highly organized, flexible, and skilled at managing the administrative complexities within a global company. Duties and Responsibilities  • Greet and assist new joiners, collaborate following company SOPPs and local regulations • Coordinate and proactively support external accountant, auditor, company internal team and lawyer in filing and preparation of annual/monthly audits or reports. • Provide timely, accurate and supporting documents to Support Services Team Leader and keep track of all financial transactions related to the office. • Assist HR with candidate screening and onboarding Support the HR team by conducting preliminary candidate screenings, scheduling interviews, and aiding in the onboarding process for new hires. • Ensure financial transactions are recorded, saved and shared with the UAE finance team on a weekly, bi-weekly and monthly basis. • Manage office rents, renewals, maintenance, relocation, equipment and consumables. • Ensure all entities legal requirements are covered with all local authorities • Handle mail, deliveries, and couriers effectively. • Maintain a tidy, organized, employee friendly office • Implement cost saving strategy for office spending • Oversee general office management tasks including answering and forwarding calls, managing stationary supplies, contacting suppliers for office needs, handling mail distribution, and ensuring the overall office environment is well-maintained. • Monitor and manage office stores and materials efficiently. • Assist company regional team and cross-functional teams with administrative tasks. • Coordinate Axios staff requirements including but not limited to IT requirements, travel and other local legal requirements . • Perform additional duties as required to support office operations. • Execute any task request by Support services team leader Relationships • Reports to the Support Services Team Leader and collaborates with the Heads of Function, Leads and UAE finance team. • Maintain ongoing and frequent communication with external accountant, auditor, and lawyer. • Develop and maintain strong working relationships with all staff members.

Special Skills and Knowledge • Positive and proactive attitude with a strong commitment to the role. • Ability to thrive in a fast-paced environment and prioritize tasks effectively. • Excellent communication and interpersonal skills. • Attention to detail with strong organizational abilities. • Proficiency in Excel, PowerPoint, and the full MS Office Suite. Competencies • Teamwork and collaboration. • Personal organization and time management. • Commitment to quality and attention to detail. • Application of job knowledge and continuous learning. • Effective knowledge and information management skills. Benefits of working with Axios include: • Paying fair market value • Annual performance-based bonus (based on role, levels, and contract) • Premium Private health insurance • Career progression aligned with a competency framework. • Humanitarian Impact: Contribute to patient support programs that make a meaningful difference in patients' lives. Educational Background and Experience • At least 2 years of experience in a administrative role. • Proficient in both spoken and written English & Arabic. • Experience with data entry and management. • Familiarity with Microsoft Office Packages. • Hold bachelor’s degree in accounting, Law or Business administration Job Circumstances • The position is based in our Egypt office, and it does entail frequent travel to suppliers, external vendors, and governmental entities