Chairman

Job Title

Executive Business Coordinator to the Chairman

Job Purpose

To provide high-level administrative and executive support to the Chairman by coordinating daily operations, managing correspondence and meetings, representing the Chairman in selected events and meetings, and ensuring smooth communication between top management, company departments, and external stakeholders.

Key Responsibilities

Office Management for the Chairman

Coordinate the daily agenda including meetings, appointments, and travel arrangements.

Review correspondence, reports, and set priorities for the Chairman.

Prepare necessary files and documents prior to meetings.

Internal and External Coordination

Act as a liaison between the Chairman and different company departments to ensure decisions are implemented.

Represent the Chairman in official meetings with clients and external partners.

Attend certain meetings and events that require executive presence and strong corporate representation.

Follow-up and Decision-Making

Monitor the implementation of the Chairman’s decisions and ensure compliance.

Take operational or administrative decisions on behalf of the Chairman within delegated authority.

Provide regular reports and summaries to the Chairman on business progress.

Executive and Administrative Support

Prepare presentations, official letters, and documents.

Draft meeting minutes and follow up on agreed action points.

Assist in drafting memos and internal decisions.

Corporate Image & Representation

Maintain strict confidentiality regarding all company and Chairman-related matters.

Represent the Chairman and the company with high professionalism in internal and external dealings.

Ensure effective, diplomatic, and courteous communication at all times.