Key Responsibilities:
- Overseeing the entire document lifecycle, from creation and revision to distribution and archiving.
- implementing and maintaining document control procedures and systems.
- Ensuring all documents are properly classified, indexed, and stored for easy retrieval.
- Checking documents for accuracy, completeness, and compliance with organizational standards.
- Making sure that the correct versions of documents are available to authorized personnel in a timely manner.
- Implementing and maintaining security protocols for document access and storage.
- Generating reports on document status, activity, and compliance.
- Working with different departments to ensure consistent document management practices.
Excellent ability to manage and prioritize tasks, files, and information. Meticulous in checking documents for errors and ensuring accuracy. Effectively communicating with team members and other departments. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and potentially other document management software. Ability to troubleshoot issues related to document management. Ability to adapt to changing document control needs and procedures. ability to attend technical meeting and to record all minutes of meeting, following up, and send notice comment whenever required.