- Conduct routine visits and handle basic official missions with governmental authorities and external third parties.
- Archive permits, licenses, letters, and documents related to government affairs (e.g., plant operation license, Industrial register, gov. approvals, buildings licenses, etc.....).
- Archive contracts and related required documents, including:
- Companies / Third Parties legal documents (e.g., Commercial Register, TAX card , etc....)
- Permanent workers' social insurance forms.
- Permanent workers' special required certificates based on their functionality.
- Permanent workers' joining applications, deceleration forms,
- and joining required documents : (e.g., Criminal Register – Drug Test )
- Monitor the validity dates of contracts and related legal documents, ensuring timely renewal.
- Manage the permanent and temporary workers' attendance records verifying it with the invoices received from the contracted third parties.
- Managing access cards system, including:
- Create, activate, and deactivate users on the attendance system.
- Issuing and printing access cards.
- Oversee the process of delivering and receiving access cards.
- Oversee the administration scope for the outsourced security company, including:
- Joining documents for the security joiners.
- Attendance records.
- Monthly invoices.
- Uniform and PPE gears.
- Manage the process and documentation for hazardous and non-hazardous waste services.
- Contact and follow up with companies to deliver the required waste services based on operation team needs.
- Review and archive wastes transportation and disposal forms.
- Ensure proper documentation of transportation cycles and weights records.
Bachelor’s degree in business administration.2–4 years of experience in administration, governmental affairs, or a similar role.Prior experience - background working in Borg Al Arab industrial zone is preferred.A good knowledge of environmental regulations, including waste transport and disposal guidelines, is a strong advantage.High level of integrity and laws complying.Attention to details.Strong communication skills.Advanced documentation and archiving skills.Proficiency in PC applications and Microsoft Office Suite, including Outlook..Native proficiency in Arabic and a strong command of English.