Administrative Support

• Manage the Chairman’s calendar: schedule appointments, meetings, and travel.
• Handle confidential documents, emails, and correspondence.
• Prepare reports, presentations, memos, and other executive documents.
• Maintain filing systems (digital and physical) for quick retrieval and organization.

Communication & Coordination

• Act as the point of contact between the Chairman and internal/external stakeholders.
• Draft, review, and respond to emails and communication on behalf of the Chairman.
• Coordinate with departments, subsidiaries, or external partners on behalf of the Chairman.
• Take and distribute meeting minutes and follow up on action items.

Meeting & Event Management

• Organize board meetings, executive meetings, and VIP events.
• Prepare agendas and relevant documents in advance.
• Ensure proper logistics, venue arrangements, and equipment setup.
• Accompany the Chairman in key meetings (if required) to support and take notes.

Project Support

• Track the progress of strategic initiatives or key decisions led by the Chairman.
• Conduct research or data gathering to support decision-making.
• Assist in drafting proposals, reports, and executive summaries.

Travel & Expense Management

• Organize national/international travel: flights, hotels, visas, and itineraries.
• Handle travel reimbursements and expense reports.
• Ensure cost-effective and smooth travel arrangements.

Strategic Confidentiality & Discretion

• Maintain a high level of discretion in dealing with sensitive business and personal information.
• Serve as a trusted confidante and filter for information flowing to/from the Chairman.

Leadership Support

• Provide reminders and briefings to keep the Chairman prepared and informed.
• Help prioritize tasks and filter distractions.
• Liaise with senior management and board members as required.