- Performs a variety of administrative and support tasks which may be highly confidential and sensitive.
- Coordinates office management activities.
- Compiles all documents and briefs the manager regarding contents.
- Reads and screens incoming correspondence and reports, makes preliminary assessment of the importance of materials and organizes documents, and forwards materials to manager and staff.
- Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the manager accordingly.
- Prepares letters and memos in response to incoming mail or calls.
- Prepares agenda and collects materials for meetings; takes minutes and keeps records of proceedings as required.
- Reviews, proofreads, and edits documents.
- Coordinates and facilitates the manager’s calendar to arrange appointments, meetings, events… etc.
- Prepares and submits all requested reports.
- Establishes and maintains various filing and records systems.
Qualifications:Minimum 3 years of experience in same field; secretarial, office practices or administrative post.Suitable bachelor’s degreeExcellent organization skillsMultitasking and prioritizationMastery of MS Office package (Word, Excel, PPT... etc.)Excellent command of English Language, written and spokenGood translation skills from English to Arabic and vice versaGood interpersonal and communication skillsGood writing and emailing skills