Creates and maintains a filing system that supports efficient information management, sends and receives documents from external organizations, prepares and edits paperwork for contract agreements, and ensures all records-management activities adhere to institutional policies and legal regulations.
- Conducts regular review audits to ensure information on all records is accurate and up to date.
- Collects and stores file from various departments
- Files and retrieves records of the building blueprint, building permits and tender/contract documents with ease
- Coordinates all activities related to the document control procedures including technical documents, drawings and commercial correspondence.
- Enters document data into standard registers ensuring that the information is accurate and updated.
- Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors/subcontractors and suppliers as applicable.
- Responsible for project documentation external Audits.
- Creates a document numbering system
- Ensures good communication as well as the flow of information within the Project team
- Internal Auditing for the Project’s documentation to comply with the quality standards - ISO 9001:2008
- Submitting official documents by using the project document numbering system and link it with its reply on the company’s Site server
- Provides regular logs for all correspondences
- Provides regular tracking logs for each submittal type
- Matching a fully controlled filing system for the project submittals
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Establishes a complete Filing system to find easily the requested file as needed
Bachelor degree of: Bachelor degree. Years of experience in the same field: 7 – 10 years of experience in Grade 1 ContractorsEnglish Language Proficiency: V. GoodComputer skills required: Microsoft Office, Filing System, ERP/SAP SystemDatabase systems